Business Process Automation

Business process automation (BPA)

Business process automation (BPA) is the technology-enabled automation of activities or services that accomplish a specific function or workflow. Business processes can be determined for many different segments of company activities, including sales, management, operations, supply chain, human resources and information technology.

A business process is often started by a trigger, such as the filing of an expense report, which initiates a set of predefined workflow steps, or processes, that conclude with the employee receiving reimbursement. The goal of BPA is to not only automate business processes, but to simplify and improve business workflows as well. BPA can be a standalone initiative or part of a larger, overarching business process management (BPM) strategy.

Within BPM, automated business processes are managed collectively to improve an organization’s overall workflow in terms of achieving greater efficiency, adapting to changing business needs, reducing human error and clarifying job roles and responsibilities. BPM helps maintain and optimise an organisation's core operational components such as processes, equipment and data.

Create exceptional customer experiences starting with process.

Your customers expect excellence every time they interact with your organisation. Business Process Automation (BPA) provides a more intelligent foundation for improving customer-facing processes. Blending people and work together with greater precision, BPA applies the proven communications technologies and practices that contact centers use to optimize processes for interaction management and customer service.

Improve your processes. Improve your business.

BPA enables companies to streamline even the most complex enterprise business processes by applying these proven communications technologies to capture, prioritize, route, escalate, track, and manage processes through the entire process lifecycle. This approach to process automation offers significant benefits.

• Reduce costs, complexity, and time to deploy automated processes with IPA’s simplified process design environment that leverages configuration instead of customization. No need to “rip and replace” existing systems – BPA fits easily into your existing environment. Processes make use of information from multiple systems, databases, and web sites.
• Improve operational performance with complete visibility and control for every step of a business process. Real-time monitoring and automated escalations keep processes moving and on schedule at all times. Detailed reporting offers insight into employee and process performance.
• Increase processing speed and quality by ensuring the appropriate task reaches the best qualified available employee. Create intelligent end user views that present task-relevant information from multiple systems and dynamically “guide” employees through their work.
• Improve collaboration and enhance the customer experience by seamlessly connecting internal employees with each other or the customer. Schedule follow-ups, interact with the customer through their preferred channel, and track everything since communication events are just another part of the process.

Key features and benefits

• Intuitive, graphical design environment – Speed process flow and user interface design with drag-and-drop, configurable options.
• Configurable integration options - Simplify integration and information exchange between IPA and other systems and applications using web service calls, database actions, and other available integration methods.
• Multiple ways to initiate a process – Ensure consistency regardless of what kicks off a process (web form submission, email, call, fax, SMS, survey score, spotted keyword, database update, employee, scheduled date).
• Intelligent queuing and routing – Prioritize and deliver work to the right people in your organization.
• Presence – Determine personnel availability to perform the work in real-time.
• Real‐time monitoring – Get real-time visibility into every step of a work process including statistics, alerts for errors, delays, and approaching due dates and the ability to automatically re-assign work based on business rules.
• Detailed reporting - Gain powerful insight into process metrics, down to the individual and work item.
• Communications included – Add communications events (calls, emails, chats, SMS, faxes, alerts and more) into a business process, no custom integration necessary.
• Mobility – Enhance the customer experience by extending key business processes to mobile users.

Interested in BPA contact us for a free initial consultation.